Notifications
In the notifications settings, you can edit edit course related email notifications, without affecting emails related to other courses.
Email list
On this page, you'll find the list of emails you can edit:
Invitation to a course: this email is sent to an accepted member when you invite them to the course. Please note that this email is only sent once: if you try to invite this member again, they will not receive this 2nd email!
Invitation to a course (non-member): this email is sent to a user who is not yet a member of your Spot. Please note, this email is only sent once: if you try to re-invite this member, they not receive this 2nd email!
Editing an email
From the template window, you can preview the email that guests will receive. To make a modification, click on the Edit button in the bottom right-hand corner.
To modify the sender's name, the subject and the e-mail header, be careful to respect the character limit imposed by the editor. You can include emojis and variables related to the recipient and the course. 😎
List of variables
{{{spotName}}}
Name of your Spot.
{{{firstName}}}
First name of the member who will receive the email.
{{{email}}}
Email address of the membre who will receive the email.
{{{courseName}}}
Course title.
{{{invitedByFullName}}}
Name of the member who created the Course.
The e-mail content is divided into 4 parts:
The message before the Course access button. This is limited to 2000 characters. You can insert variables related to the recipient and the course.
The course access button. This is not mandatory and can be deactivated if course guests are already Spot members, and can find your course in the dedicated section. However, we strongly recommend keeping it enabled.
The message after the access button. This is limited to 2000 characters. You can once again insert variables related to the recipient and the course.
The e-mail banner. This is optional and will appear at the top of the e-mail if you choose to include one. The imported image must be less than 5 MB in size and in PNG, JPG or GIF format. We advise you to import rectangular banners.
Once you've modified the template information, you can click on Save in the bottom right-hand corner to save your changes.
Consequences of modification
A notification email for a course can be edited at two levels: within the Spot settings, and in the settings for each individual course.
Spot Settings:
In the Spot settings, there is a "default" version of this email.
If you edit this "default" version, the changes will apply to all new courses and to any courses using the default version of this email.
Course Settings:
In the settings for each course, there is a "specific" version of this email.
If you edit this "specific" version, the changes will apply only to that particular course and will not affect the "general" or "specific" versions of other courses.
If the "specific" email has not been edited, the "general" template will be used to send the notification.
When editing the "specific" email, a
Reset Templatebutton is available to revert the email to its "default" general state.
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