⚙️Manage roles

Create a role

To create a role, click on the New button at the top-right corner of the User rights page in the Spot settings. A creation side panel opens:

• Give the role a name (required) and a description (optional).

• Define the audience scope associated with this role. You have two options:

  • All members : Within the limits of the assigned permissions, the member will be able to manage all Spot members.

    • 💡 Concretely, a member with permissions related to live events will be able to manage, from the live participant list, all Spot members regardless of their group.

  • Limited to specific groups : This option allows you to restrict the role’s permissions to specific audience groups. A search bar lets you select the desired groups.

    • 💡 Concretely, a member with permissions related to live events will only be able to manage, from the live participant list, members who belong to the groups selected in the role’s member scope.

    • ⛔ Important: If no groups are selected, or if the selected groups contain no members, the member assigned to this role will not be able to manage any members.

• Enable permissions for this role using the switches. You must select at least one permission to create a role (without any permissions, the role is equivalent to the Member role 😉).

  • Create and manage lives: you can choose between 2 options

    • Access all lives - the member will be able to :

      • Create lives

      • Manage all Spot lives (access settings, invite participants, etc.)

    • Limit to current access - the member can

      • Create lives

      • Manage (access settings, invite participants, etc.) only the lives they can see, i.e. :

        • Public lives

        • Private lives

        • Secret lives to which they have been invited or which they have created.

  • Create and manage courses: you can choose between 2 options

    • Access all courses - the member can

      • Create courses

      • Manage all Spot courses (access settings, invite participants, etc.)

    • Limit to current access - the member will be able to

      • Create courses

      • Manage (access settings, invite participants, etc.) only the courses they can see:

        • Public courses

        • Secret courses to which they have been invited or which they have created.

  • Create and manage collections: you can choose between 2 options

    • Access all collections - the member can

      • Create collections and documents

      • Manage all Spot collections (access settings, invite members, etc.)

    • Limit to current access - the member will be able to

      • Create courses

      • Manage (access settings, invite members, etc.) only the courses they can see:

        • Public collections and documents

        • Private collections and documents to which they have been invited or which they have created.

  • Invite members to Join the Spot

  • Access moderation and delete messages

• Click on Create: that's it, your role is ready to be assigned to some of your members! 👏

Edit a role

Once you've created a role, you can edit it. To do so, click on the role line in the role table. The side editing panel opens. It contains 2 tabs:

• General tab. From this tab, you can modify your role's information:

  • Name

  • Description

  • Audience scope

    • ⛔ Important: If no groups are selected, or if the selected groups contain no members, the member assigned to this role will not be able to manage any members.

  • Rights (please note that you cannot set all rights to off).

  • You can also delete the role by clicking on Delete role. Please note that you can only delete a role if no member is associated with it.

• Members tab. From this tab, you can view the members associated with this role.

If you click on the 2 default roles, Admin and Member, a detail drawer opens. You'll find a brief explanation of the role in the General tab and the list of members associated with this role in the Members tab. Please note that these roles cannot be edited or deleted.