> For the complete documentation index, see [llms.txt](https://help.meltingspot.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.meltingspot.io/english/spot-content/lives/invitations-and-participants.md).

# Invitations & participants

Even if you are not organising a wedding, it would be a shame to forget to send invitation cards!

## Participants table

From this page, you can see all the participants in your live event. All participants are listed in a table, which allows you to filter and organize the information for better management.

## Invite participants

In the top right corner, you will find the `Invite participants` button which allows you to add members to your live. You have several invitation options: via Spot members, groups or email addresses. Once invited, the members will receive a notification within the site as well as an email.

{% hint style="info" %}
**Note**:

* If I invite a member who already has an `Accepted` or `Invited` status on the live, then that participant will not receive an email.
* If a member has a `Left` or `Deactivated` status, you can invite them via their e-mail address, but they will not receive any e-mail or notification within the application.
  {% endhint %}

{% hint style="danger" %} <mark style="color:red;">**Warning**</mark>: for a Built-in live, the number of people present on the live at any one time depends on the mode:

* **Workshop**: 200 participants maximum, including speakers.
* **Conference**: 200 speakers maximum in the video room. Spectators watch the live as a stream, with no limit on their number.
  {% endhint %}

<figure><img src="https://3055204660-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FrzBxnWaSListMwx3rzKu%2Fuploads%2F15pEhpM2Ste5dcAOcakt%2FLive%20settings_Participants.png?alt=media&#x26;token=9ee5df86-bda8-4ce3-a252-c23b06fdf7cb" alt="Live settings – Participants"><figcaption><p>Live settings – Participants</p></figcaption></figure>

### Members of the Spot

In this tab, you can access the complete list of your Spot members. Simply select the members you wish to invite and click on `Invite`. A switch lets you decide whether to send an invitation email to the members concerned.

### Groups

In this tab, you can invite an entire group at once.

* Email notifications: you can choose whether or not to send an invitation email to group members.
* In-app notifications: you can choose whether or not to send an in-app invitation notification to group members.

Please note that these two settings will then apply to all future members of the group. You can update them later from the `Groups` page in the live settings.

{% hint style="success" %}
Example:

If a group is linked to a live event with both email and in-app notifications disabled, members who join this group in the future will still be invited to the live, but they will receive neither an invitation email nor an in-app notification.
{% endhint %}

### Invitation by email

If the participants are not yet members, then add their e-mail address and click on `Invite`. They'll be notified by email and invited to join your Spot to take part in the live event.

You can change the live invitation template to customize the notification received by your members or non-members! Below your audience table, in the side panel for inviting members, you can click on the `View template` button.

{% hint style="success" %}
Even when the `Notify by email` option is not activated, you'll be able to view and modify the invitation template for your Spot's lives. However, the e-mail in question will not be sent for this particular live.
{% endhint %}

<figure><img src="https://3055204660-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FrzBxnWaSListMwx3rzKu%2Fuploads%2FUcuUnPXNZhLGKDkkT8r6%2Fimage.png?alt=media&#x26;token=9dd56055-01d0-4208-8977-59697e94059d" alt=""><figcaption><p><code>View template</code> button</p></figcaption></figure>

{% hint style="info" %}
To modify a live template, you have several options:

* you can modify the emails for all lives from the [`Email Notifications`](/english/manage-spot/email-notifications.md) section of a Spot's settings.
* you can modify the emails for a specific live from the [`Notifications`](/english/spot-content/lives/notifications.md) section in the settings of that live, or by clicking on `View template` in the live invitation drawer.
  {% endhint %}

### Uninvite participants

As long as your Live has not started, you can uninvite participants who have not accepted yet your invitation. Select participants with an `Invited` status and `Uninvite participants` from the Actions menu.

These participants will be removed from the table, and you can invite them again if needed!

{% hint style="danger" %}
If a participant was invited to a live through a learning path, you cannot uninvite them directly from the live. However, uninviting them from the learning path will also remove them from the live.
{% endhint %}

<figure><img src="https://3055204660-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FrzBxnWaSListMwx3rzKu%2Fuploads%2FcICeKNHFaaXqAgurdSXX%2Fimage.png?alt=media&#x26;token=743b47c7-6da8-41a6-85af-a83b9b2ac950" alt="Uninvite participants"><figcaption></figcaption></figure>

## Send a message to all participants

To send a message to all participants:

* Select participants.
* Click on `Actions`.
* Click on `Send message`.

<figure><img src="https://3055204660-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FrzBxnWaSListMwx3rzKu%2Fuploads%2FcgTZrYQHqLyuFQbhH1Fs%2Fimage.png?alt=media&#x26;token=85a68da9-ad51-49f2-9186-aa4ae3e7c7a7" alt=""><figcaption><p><code>Send message</code> button</p></figcaption></figure>

The bulk messages side panel opens. Here you can :

* Fill in the text of your message.
* Add members to the recipient list.

{% hint style="warning" %}
Please note that you can add members to the recipient list who are not participants in this live event.
{% endhint %}

For more details, click [here](/english/manage-spot/audience/members/bulk-message.md).


---

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