# Invitations & participants

## Participants table

From this page, you can see all the participants in your live event. All participants are listed in a table, which allows you to filter and organize the information for better management.

## Invite participants

In the top right corner, you will find the `Invite participants` button which allows you to add members to your live. You have several invitation options: via Spot members, groups or email addresses. Once invited, the members will receive a notification within the site as well as an email. 

{% hint style="info" %}
**Note**: 

* If I invite a member who already has an `Accepted` or `Invited` status on the live, then that participant will not receive an email.
* If a member has a `Left` or `Deactivated` status, you can invite them via their e-mail address, but they will not receive any e-mail or notification within the application.
  {% endhint %}

<figure><img src="https://3055204660-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FrzBxnWaSListMwx3rzKu%2Fuploads%2F15pEhpM2Ste5dcAOcakt%2FLive%20settings_Participants.png?alt=media&#x26;token=9ee5df86-bda8-4ce3-a252-c23b06fdf7cb" alt="Live settings – Participants"><figcaption><p>Live settings – Participants</p></figcaption></figure>

### Members of the Spot&#x20;

In this tab, you can access the complete list of your Spot members. Simply select the members you wish to invite and click on `Invite`. A switch lets you decide whether to send an invitation email to the members concerned.

### Groups&#x20;

In this tab, you can invite an entire group at once.

* Email notifications: you can choose whether or not to send an invitation email to group members.
* In-app notifications: you can choose whether or not to send an in-app invitation notification to group members.

Please note that these two settings will then apply to all future members of the group. You can update them later from the `Groups` page in the live settings.

{% hint style="success" %}
Example:

If a group is linked to a live event with both email and in-app notifications disabled, members who join this group in the future will still be invited to the live, but they will receive neither an invitation email nor an in-app notification.
{% endhint %}

### Invitation by email&#x20;

If the participants are not yet members, then add their e-mail address and click on `Invite`. They'll be notified by email and invited to join your Spot to take part in the live event.&#x20;

You can change the live invitation template to customize the notification received by your members or non-members! Below your audience table, in the side panel for inviting members, you can click on the `View template` button.&#x20;

{% hint style="success" %}
Even when the `Notify by email` option is not activated, you'll be able to view and modify the invitation template for your Spot's lives. However, the e-mail in question will not be sent for this particular live.
{% endhint %}

<figure><img src="https://3055204660-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FrzBxnWaSListMwx3rzKu%2Fuploads%2FUcuUnPXNZhLGKDkkT8r6%2Fimage.png?alt=media&#x26;token=9dd56055-01d0-4208-8977-59697e94059d" alt=""><figcaption><p><code>View template</code> button</p></figcaption></figure>

{% hint style="info" %}
To modify a live template, you have several options:&#x20;

* you can modify the emails for all lives from the [`Email Notifications`](https://help.meltingspot.io/english/manage-spot/email-notifications) section of a Spot's settings.&#x20;
* you can modify the emails for a specific live from the [`Notifications`](https://help.meltingspot.io/english/spot-content/lives/notifications) section in the settings of that live, or by clicking on `View template` in the live invitation drawer.&#x20;
  {% endhint %}

### Uninvite participants

As long as your Live has not started, you can uninvite participants who have not accepted yet your invitation. Select participants with an `Invited` status and `Uninvite participants` from the Actions menu.

These participants will be removed from the table, and you can invite them again if needed!

{% hint style="danger" %}
If a participant was invited to a live through a learning path, you cannot uninvite them directly from the live. However, uninviting them from the learning path will also remove them from the live.
{% endhint %}

<figure><img src="https://3055204660-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FrzBxnWaSListMwx3rzKu%2Fuploads%2FcICeKNHFaaXqAgurdSXX%2Fimage.png?alt=media&#x26;token=743b47c7-6da8-41a6-85af-a83b9b2ac950" alt="Uninvite participants"><figcaption></figcaption></figure>

## Send a message to all participants

To send a message to all participants:&#x20;

* Select participants.
* Click on `Actions`.&#x20;
* Click on `Send message`.&#x20;

<figure><img src="https://3055204660-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FrzBxnWaSListMwx3rzKu%2Fuploads%2FcgTZrYQHqLyuFQbhH1Fs%2Fimage.png?alt=media&#x26;token=85a68da9-ad51-49f2-9186-aa4ae3e7c7a7" alt=""><figcaption><p><code>Send message</code> button</p></figcaption></figure>

The bulk messages side panel opens. Here you can :&#x20;

* Fill in the text of your message.&#x20;
* Add members to the recipient list.&#x20;

{% hint style="warning" %}
Please note that you can add members to the recipient list who are not participants in this live event.
{% endhint %}

For more details, click [here](https://help.meltingspot.io/english/manage-spot/audience/members/bulk-message).

{% hint style="danger" %} <mark style="color:red;">**Warning**</mark>: in this case, the number of participants present on the live site at any one time is limited to 200 (including speakers).
{% endhint %}