💌Invitations & participants

Even if you are not organising a wedding, it would be a shame to forget to send invitation cards!

Participants table

From this page, you can see all the participants in your live event. All participants are listed in a table, which allows you to filter and organize the information for better management.

Invite participants

In the top right corner, you will find the Invite participants button which allows you to add members to your live. You have several invitation options: via Spot members, groups or email addresses. Once invited, the members will receive a notification within the site as well as an email.

Note:

If I invite a member who already has an Accepted or Invited status on the live, then that participant will not receive an email.
If a member has a Left or Deactivated status, you can invite them via their e-mail address, but they will not receive any e-mail or notification within the application.

Members of the Spot

In this tab, you can access the complete list of your Spot members. Simply select the members you wish to invite and click on Invite. A switch lets you decide whether to send an invitation email to the members concerned.

Groups

In this tab, you can invite a complete group at once. A switch lets you decide whether to send an invitation e-mail to group members. Please note that this setting will then apply to all future group members. You can then modify this setting from the Groups page of the live settings.

Example: If a group is linked to a live event with a notification setting to false, members who join this group in the future will be invited to the live event, but will not receive an invitation email.

Invitation by email

If the participants are not yet members, then add their e-mail address and click on Invite. They'll be notified by email and invited to join your Spot to take part in the live event.

You can change the live invitation template to customize the notification received by your members or non-members! Below your audience table, in the side panel for inviting members, you can click on the View template button.

Even when the Notify by email option is not activated, you'll be able to view and modify the invitation template for your Spot's lives. However, the e-mail in question will not be sent for this particular live.

To modify a live template, you have several options:

you can modify the emails for all lives from the Email Notifications section of a Spot's settings.
you can modify the emails for a specific live from the Notifications section in the settings of that live, or by clicking on View template in the live invitation drawer.

Uninvite participants

As long as your Live has not started, you can uninvite participants who have not accepted yet your invitation. Select participants with an Invited status and Uninvite participants from the Actions menu.

These participants will be removed from the table, and you can invite them again if needed!

Send a message to all participants

To send a message to all participants:

Select participants.
Click on Actions.
Click on Send message.

The bulk messages side panel opens. Here you can :

Fill in the text of your message.
Add members to the recipient list.

Please note that you can add members to the recipient list who are not participants in this live event.

For more details, click here.

Warning: in this case, the number of participants present on the live site at any one time is limited to 200 (including speakers).

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