💌Invitations & participants

Participants Table

From the Participants page in your Learning Path settings, you can view all participants enrolled in your Learning Path. Participants are displayed in a table, allowing you to easily filter and sort them for efficient management.

Each participant’s record includes several key details specific to Learning Paths:

• Status

  • Invited: Members invited by an admin who haven’t started the Learning Path yet.

  • Started: Members who have begun the Learning Path; meaning they’ve completed at least one step.

  • Completed: Members who have completed all the steps of the Learning Path. If a content item is deleted after completion, and the member has finished all other steps, their status automatically changes to Completed.

  • Unenrolled: Members who have been unenrolled from the Learning Path by an admin.

• Step completion: Each step of the Learning Path has its own column, showing whether the participant has completed it or not.

• Completion rate: Displays the participant’s overall progress percentage, based on the number of active steps in the Learning Path.

Invite participants

In the top-right corner, you’ll find the Invite participants button. This allows you to add new members to your Learning Path in two ways: by selecting individual members from your Spot, or by inviting entire groups. Invited members receive both an in-app notification and an email.

🔎 Note:

• If you invite a member who already has an Invited, Started, or Completed status on the Learning Path, they will not receive another email.

You can also customize the email template used for Learning Path invitations. At the bottom of the audience panel (inside the side panel for member invitations), click View template to preview and edit it.

When a member is invited to a Learning Path, they are also invited to the contents included in it, according to the Learning Path’s order:

• Flexible order: The member is invited to all resources of the Learning Path immediately.

• Sequential order: The member is only invited to the first resource. They will be invited to the next content automatically after completing the previous one.

Spot Members

In this tab, you can view all Spot members who are not yet participants in the Learning Path. Select the members you want to invite, then click Invite. A switch lets you decide whether to send an email notification or not.

Groups

In this tab, you can invite an entire group at once. A switch lets you choose whether or not to send an email invitation to group members. This setting also applies to future members who join that group. You can modify this behavior later from the Groups page in the course settings.

Example:

If a group is linked to a Learning Path with the email notification option turned off, new members joining that group in the future will be automatically added to the Learning Path, but they won’t receive an email invitation.

Unenroll participants

You can unenroll one or more members from a Learning Path directly from the Participants tab in the settings:

1. Select at least one participant.

2. Click Unenroll participants from the Actions menu.

3. Confirm the action in the modal that appears.

You can unenroll a participant regardless of their status (Invited, Started, or Completed).

If a participant’s status becomes Unenrolled:

• They remain visible in the participants table.

• All completion data prior to unenrollment remains displayed until they re-enroll.

• They lose access to the Learning Path if it’s Secret, but can re-enroll themselves if it’s Public.

• They lose access to Learning Path resources, unless they were invited to those resources directly or via a group.

• They can be invited again to the Learning Path at any time.